Event Guidelines, Terms & Conditions

Art Deco Festival Napier Event Guidelines,

Terms & Conditions

Associated Event

  1. This is an event or activity promoted and ticketed by the Art Deco Trust.
  2. The event or activity must comply with the Summer Festival Event Criteria and the Summer Festival Health and Safety Plan.
  3. The Art Deco Trusts fee is 15% commission based on gross tickets sales (GST Exclusive).
  4. iTicket inside ticketing fees (60c per ticket) will be on-charged to event organisers.
Example of costs
Ticket Price $20.00
Art Deco Trust Fee 15% $3.00
iTicket inside charge $0.60
Total to Event Organiser $16.40
  1. All Associated events receive a comprehensive marketing package consisting of:
    • A complimentary listing in the Summer Festival Programme (20,000 copies).
    • Listing on the Art Deco Festival website on a dedicated Summer Festival events page, iTicket Summer Festival events page and Eventfinda.
    • Ticketing via the Art Deco Centre, iTicket website and outlets.
    • Set up of event organiser online viewing options for ticket sales via the iTicket website. Please ensure that you complete this section with a current email address if you wish to view your online sales.
    • Inclusion in the Summer Festival marketing campaign.
  1. Cancellation Policy – Associated Events that cancel are required to pay for the following:
    • Art Deco Trust Associated Event Cancellation fee $195 + gst
    • All ticket cancellation fee’s
  1. If you include music as part of your event, please be advised that you will be responsible for the APRA Licensing Fees.
  2. No changes are to be made to the event or description or inclusions without prior approval from the Festival Director. No changes can take place once programme has been approved and printed.
  3. COVID-19 Cancellation Policy – In the event that the ADT Summer Festival must be cancelled due to an COVID-19 Alert Level change or a community outbreak, we will advise and contact you as soon as possible.
  4. COVID-19 Alert Level 2 – Please see Alert Level 2 Planning and Preparation registration section for more information.

Independent Event

  1. This is an event or activity that is included in the Summer Festival programme, but not ticketed by the Art Deco Trust. These events must be either free entry or entry by donation only.
  2. The event or activity must comply with the Summer Festival Event Criteria and the Summer Festival Health and Safety Plan.
  3. A fee of $350 + gst will be charged to list your event in the Summer Festival programme.
  4. COVID-19 Cancellation Policy – In the event that the ADT Summer Festival must be cancelled due to an COVID-19 Alert Level change or a community outbreak, we will advise and contact you as soon as possible.
  5. COVID-19 Alert Level 2 – Please see Alert Level 2 Planning and Preparation registration section for more information.

Art Deco Festival Napier Criteria

The Art Deco Trust Vision Statement

‘Having the spirit of Art Deco Shine on’

All event registrations will be evaluated on the following criteria:

  • Celebrating the Art Deco Trust’s Vision Statement ‘Having the spirit of Art Deco Shine on’
  • Celebrating the Art Deco style from the era (1920s & 1930s)
    • Glitz & Glamour
    • Style
    • Fashion
    • Heritage
    • Entertainment
    • Food & Beverage
  • Offer a unique experience that the audience cannot attend or obtain any other time of the year
  • Deliver a high standard across all elements of the event and align with the Art Deco Trust & Napier Art Deco Festival Brands
  • Showcase the best of Hawke’s Bay venues while celebrating food, wine, arts, and entertainment

Event registrations will be assessed by the Art Deco Trust to ensure they fit the criteria and fit into the balance of the overall event programme.

Registrations will then be accepted, returned with change requests, or declined.

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